Department Description: The Knauss School of Business at USD embraces a stewardship approach to business education. Stewardship requires businesses to protect and care for society in pursuit of a greater good. The Knauss School community of faculty, staff, students and graduates, embrace stewardship by applying values-driven, free-enterprise skills to improve businesses, industries, and the lives of people in our community and around the world. We provide academically rigorous, relevant and values-based education and research. Degree programs in the Knauss School of Business are AACSB accredited, with the undergraduate and MBA programs being highly ranked both domestically and internationally.
University Description: The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanitys urgent challenges.
Detailed Description: Under direction from the Director of Brand Marketing and Creative, the Event Marketing Coordinator is responsible for the management and marketing of Knauss School of Business (KSB) student-focused events. With a solution-oriented approach, the Coordinator is responsible for managing these events through the entirely of their life cycle, including creating ideas and vision with KSB stakeholders, maintaining event budgets including navigating fiscal constraints, planning and coordinating with vendors, marketing the event to internal and external audiences, staffing and providing on-site execution as well as post-event reporting and surveying. The Coordinator must be able to work with a multitude of stakeholders and represent the Knauss School of Business in a professional manner while positively shaping the Knauss School of Business' identity, profile and visibility within the campus community. The Coordinator must also be able to work the occasional night and/or weekend, in order to provide on-site event support.
Duties and Responsibilities
Work with internal and external stakeholders to create KSB student-focused events
Coordinate, plan, and execute all on-site and off-site, in-person and virtual student-focused events for KSB
As the event producer , tie all aspects of events together to successfully execute memorable events
Serve as a liaison between event all event stakeholders ensure logistics are planned seamlessly
Coordinate event staffing needs
Submit additional cleaning service, catering and event furniture orders, and if applicable transportation for guests
Coordinate event related meetings with stakeholders to ensure details are shared and deadlines are being met
Create run of shows, AV needs, floor plans
Assist with virtual meetings, workshops and events using programs such as Zoom
Maintain shared calendar of events and provide updates and event requests to relevant personnel
Serve as main contact with other university departments to ensure all elements of events are in adherence to university policy and processes
Facilitate required paperwork for events, such as legal agreements, vendor contracts and certificates of liability/insurance
Work with Public Safety on event security, if applicable
Coordinate event walk-throughs with event staff
In collaboration with stakeholders, assist with tracking event expenses and budget
Market events to increase event attendance and positively shape the KSB identity, profile, and visibility within the campus community
Provide support in the areas of event digital marketing, invitations, and social media outreach as directed
Provide support in the areas of event digital marketing, invitations, public relations, and social media outreach, as directed
Assist with promotional materials, invitations, and registration
Provide logistical details and updates to the Marketing and Recruitment team for mass communication purposes
Provide on-site event support
Ensure all technology needs, room configurations, catering, external vendors, etc. are prepared and ready for day-of activities
Greet guests with professionalism
Problem-solve last minute issues
Provide additional support to event host, as needed
Coordinate post-event activities
Create and distribution post-event surveys
Interview event attendees to receive feedback
Consolidate and store all feedback for future reference
Report findings to internal stakeholders
Provide suggestions, creative solutions and innovative ideas to improve upon future events
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Job Requirements: Minimum Qualifications
Bachelors degree from an accredited college or university with preference given to Business, Marketing and/or related field of study
2 years of work experience in event marketing, product marketing, email marketing, campaign planning, digital marketing, messaging, positioning, copywriting, project management, and/or related field
Bachelors degree from an accredited college of university in Business, Marketing or a related field
3+ years of progressively responsible event marketing experience including product marketing, email marketing, digital marketing, messaging, copywriting and/or project management
Experience working in higher education
Performance Expectations: Knowledge, Skills and Abilities
Computers and software (including MS Word, Excel, Internet, Web, etc.)
Anticipating, identifying and resolving technical software issues
Excellent skill in using business software systems in the completion of work assignments; i.e. Word and Excel, PowerPoint, Web analytics, search (paid and organic), content management system (CMS) and customer relations management (CRM) software
Excellent knowledge of the fundamentals of writing, grammar, syntax, style and punctuation
Excellent skills to write clear, lively and compelling copy in a variety of styles appropriate to target audiences and/or the broader public
Event promotion and marketing
Interacting with the professional business community
Exercising self-initiative and creativity
Be able to function with a high degree of autonomy
Demonstrated capacity for developing and understanding strategy
Operation of personal computer equipment and web management
Time management and organization of multi-tasking work requirements
Communicating effectively both verbally and in writing
Ability to use mature judgment
Ability to form productive working relationships with faculty, staff and administration
Working with diverse personalities
Being flexible and versatile in coping with evolving work situations
Ability to focus on technical details in an environment with many distractions
Ability to handle the stress of last-minute deadlines and changes
Ability to assume responsibility and effectively resolve problems by exercising independent judgement
Posting Salary: $28.00 - $30.00 per hour; Excellent Benefits
The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
Special Application Instructions: Resume and Cover Letter Required
Click Apply Now to complete our online application. In addition, please upload a cover letterand resume to your application profile for the hiring managers review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at firstname.lastname@example.org
Additional Details: Hours: 37.5 hours per week
In addition, the Knauss School of Business offers two different compressed work schedule options following a 9/75 structure in which employees have 1 to 1.5 days off over every two-week period as well as a hybrid option for those positions that can complete some work remotely.
Closing date: Open until filled
Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is committed to academic excellence, Catholic intellectual and social traditions, and providing a top-notch liberal arts education for scholars of all faiths. USD is located on 180 acres overlooking the city of San Diego, Mission Bay and the Pacific Ocean. The campus is renowned for its beauty, and features Spanish Renaissance-inspired architecture.