The Senior Brokerage Specialist will report to the Operations Manager and will serve as the support for the fee-earner and/or team. This position is responsible for support and management of client service activities such as pitch and proposals, transaction support, and fee-earner administrative support. The Brokerage Specialist will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients.
ESSENTIAL DUTIES
Support content creation process with regards to timeline and production cycle
Create and edit the content of marketing materials and presentations to include flyers, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, and website content using Adobe InDesign
Proactively and routinely updates and manage team’s database
Compile, analyze, and write/ oversee creation of client-facing content including brochures, flyers, and floor plans for exclusive building listings and project manage the printing and binding of books for the team
Contribute to local market and team’s thought leadership effort by attending and participating in internal sales meetings and utilize the insight for meaningful client-facing content
Participate in development of market information for pitch and/or proposal materials
Provide property level analytics to fee-earners including the creation and coordination of initial listing presentations, broker opinion of value, and any ongoing client service deliverables
Work with local brokers to drive direction and implementation of all marketing efforts as it pertains to promotion of specific listings
Create proposal responses and pitches to include writing and editing of company information, proposal text, and graphics
Design, animate, and produce client presentations by utilizing multiple forms of graphics including uploading and color adjustment of photos
Manage progression of escrow process working with photographers, engineers, environmental surveyors, escrow officers, title reps, etc.
Assist in draft, review and analysis of lease/sale documents, maintaining edits and updating Salesforce
Coordinate with other departments and utilize various resources based on the needs of the fee-earner
Support timeliness of deliverables to ensure edits and comments are streamlined in one file and changes are made efficiently
Manage Client and Project database
Keep web listings on the Corporate website updated
Manage due diligence and marketing process with clients for investment sales and leasing projects
Assist in new entries and updates on property listing sites- both internal and external
Provide marketing, transaction and basic administrative support.
BACKGROUND AND EXPERIENCE
Demonstrated experience should include:
Bachelor Degree or equivalent
3+ years’ experience in marketing/administration or related field
Excellent oral and written communication skills, including creating and editing marketing materials
Proficiency with Microsoft Office Suite
Proven proficiency with Adobe Creative Suite
Intermediate proficiency with Adobe InDesign
Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
Demonstrated strong interpersonal skills and a Customer Service mentality
Obtain a CA real estate agents license within 90 days of hire.
Note: This position requires compliance with our COVID related protocols, which may also include client-specific requirements. This might include, but is not limited to, either providing documentation of full vaccination as per CDC guidelines or agreeing to regular COVID testing.
