University Student Services seeks a Marketing and Events Coordinator (Special Events Coordinator) who supports the Senior Assistant Director of On-Campus Programming and the Assistant Director, Marketing and Events in all on- and off-campus event programming, as well as virtual programming. This position takes ownership of all event-related marketing and communications, coordination of virtual programming, and assisting with the execution of high school counselor programming.
Specific Duties & Responsibilities:
Reporting to the Assistant Director, Marketing and Events, this position will also work with the Senior Assistant Director, Office of Undergraduate Admissions marketing & communications team, administrators, counselors, and other staff to execute and support event programming working toward institutional goals.
The position is responsible for:
The creation of invitations, event descriptions, programs, and social media for events. Will be a liaison to marketing and communications team and collaborate on event marketing including, but not limited to, copy for event descriptions on website, drafting email invitations to programs, assisting with creation and content of event brochures and schedules, and creating slideshows and PowerPoints for events, utilizing university and office branding.
Inventory management and buying suggestions for university-branded materials used as giveaways for events.
Creation/maintenance of internal communications and tracking mechanisms for event information collection.
Working with the Assistant Director, Marketing and Communications and the Senior Assistant Director on all virtual events. Will coordinate virtual programs for prospective and admitted students, including several outreach populations.
For virtual events, adding events in SLATE, creating Zoom links, developing event guides, creating slide shows, and working with the Visitor Center Lead to establish a staff and student schedule.
Developing Zoom best practices by establishing a calendar and training staff and students.
Collaborating with Counselor Engagement Working Group on counselor programs, including but not limited to: College Town and Gown, Counselor Visit Program (CVP), and Crab Crawl, to create as strategic plan for event communications, invitations, swag, follow up, etc.
Working with the Recruitment team on any off-campus counselor breakfasts, meet and greets, etc.
Coordination and logistics for Access Advisory Board events, including travel for participants.
Organize travel arrangements for prospective and admitted students and their family members (as needed) participating in various fly-in programs in concordance with World Travel and JHU travel agents.
Serving as manager-on-call for select events or programs within events, as determined in concert with the Assistant Director of Marketing & Events.
Cross trained with visitor center team to support phone lines, front desk, and other daily events as needed.
Inbox management for relevant programs.
Minimum Qualifications (Mandatory):
High School Diploma/GED required. Additional education may substitute for experience.
Three years related experience required.
Previous work experience in running large student-oriented events such as Freshmen Orientation at a college or university of Johns Hopkins caliber is strongly preferred.
Must be able to stand for at least 3 hours at a time.
Ability to lift and carry boxes weighing up to 25 pounds.
Special Knowledge, Skills, or Abilities:
Demonstrated interpersonal, organizational, and problem-solving skills required.
Excellent verbal and written communication skills required.
Strong attention to detail is essential.
Some travel possible.
Some weekend and evening hours required.
Previous experience with CRM and project management software preferred.
Think creatively and strategically.
Have copywriting experience.
Maintain a calm temperament, even under pressure.
Be highly detail oriented.
Be flexible, and an active problem solver, both in event logistics and event-related staffing issues.
Be able to manage complex relationships in a dynamic environment--across departments and across campus.
Be comfortable collaborating, cooperating, and leading teammates across the entire Office of Undergraduate Admissions.
Be a team player who is excited to work within a marketing, communications, and events team to create and manage successful events.
Understand the role successful events play in the success of the office as a whole.
Provide exceptional customer service.
Care deeply about the university and its mission.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Special Events Coordinator Working Title: Marketing & Events Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F 9-5 Exempt Status: Non-Exempt Location: Homewood Campus Department name: Undergraduate Admissions Personnel area: University Student Services
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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