UCSD Layoff from Career Appointment: Apply by 03/10/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 04/03/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.
University Communications & Marketing is an award-winning, full-service division dedicated to increasing awareness, communicating impacts and spreading the value about UC San Diego to the region, the country and the world.
The department works collaboratively with campus departments and the health system to convey the amazing things UC San Diego students, faculty, staff and alumni are doing and help UC San Diego departments implement strategies to reach their audience through marketing, brand management, news and media relations, social media, web and interactive communications, executive communications and visual communications. The department reports to the Associate Chancellor/Chief of Staff within the Chancellor's Office.
Provides direct support and advice to the Chief Communications and Marketing Officer (CCMO) on a wide range of assignments associated with complex problems of highly confidential and extremely sensitive nature. Analyzes complex and often sensitive issues, identifies viable options and communicates options to the CCMO and appropriately implements solutions, often dealing with topics involving campus and Health senior leadership. Works independently to manage the CCMO's calendar, as assigned. Ensures that the CCMO is briefed for meetings with a wide range of individuals and groups. Responds to inquiries regarding communications and marketing, independently resolves problems without direct involvement of the CCMO. Supports the CCMO in all areas including relations with campus and Health senior leadership, vice chancellors, deans, faculty, community, university and governmental organizations.
Researches and drafts documents including leadership briefings, policy documents, meeting materials and other collaterals, as needed. Coordinates and monitors assignments which must be accomplished in conjunction with other key administrators. Manages the high volume of communications received in the office and ensures timely responses. As requested, manages special projects of a highly confidential and sensitive nature on behalf of the CCMO. Oversees the operation of the University of Communications and Marketing office. Ensures the day-to-day functions, administrative processes and office operations run smoothly. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Communicates with unit managers, coordinates and organizes leadership meetings/workshops and other events, and evaluates existing procedures as problems arise, recommending and implementing new methods as needed.
Position is designated "Confidential" within the meaning of the Higher Education Employer-employee Relations Acts.
Occasional evenings and weekends may be required.
Please submit a cover letter for a complete application.
Demonstrated experience managing multiple complex calendars with a significant volume of standing and highly complex ad hoc meetings.
Strong proven experience with providing a full range of high-level independent administrative support combined with skill to coordinate complex activities and use independent judgement to organize and prioritize office functions. Ability to multi-task with demanding timeframes.
Solid analytical/problem-solving skills. Solid skills in problem identification. Ability to recommend solutions. Experience analyzing and identifying problems, independently resolving discrepancies with ability to recommend solutions, contributing effectively to support organizational objectives.
Excellent organizational and time management skills; ability to determine workload priorities; independently manage projects. Demonstrated ability to self-motivate, to independently follow tasks through to completion, and to take ownership of work performance.
Thorough knowledge of common organization-specific and other computer application programs. Ability to use various software to organize files electronically and provide efficient access methods.
Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.
Ability to maintain a professional demeanor during interactions with a wide variety of personalities in demanding situations. At all times, demonstrate the characteristics of professionalism in attire, attitude, conversation, behavior and attentiveness to others; uphold the UC
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.