Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
This position provides program and project management for the VUMC Strategic Marketing; responsible for planning, executing and evaluating projects according to predetermined timelines and budgets. Building and managing project teams, reporting status to the project sponsors and ensuring quality control throughout project lifecycles are central to this position.
This position is aligned with the Enterprise Program Management Office and works closely with Strategic Marketing leadership focusing on projects and programs to advance the mission of Strategic Marketing.
Key responsibilities will include but are not limited to the following:
Project Management and Leadership
Management of strategic programs and projects for Strategic Marketing including the management and completion of real-time quality improvement initiatives.
Utilize standards and processes of Strategic Marketing to coordinate and monitor projects and ongoing process improvement.
Develop project plans, goals and objectives in collaboration with project and Strategic Marketing leadership (milestones and timelines, resource planning, committee charters)
Provides professional and/or technical leadership in the execution of day-to-day project activities (set priorities given resource constraints, facilitate meetings, monitor progress against established timeline, ensure documentation is complete and up-to-date)
Manage expectations and coordinate work of internal and external resources that support the project; identify and engage appropriate stakeholders
Develop draft budgets, resource allocations, and other plans to support these projects
Work collaboratively to create metrics and standards/dashboards for the operational team to measure effectiveness and improvements with various projects
Manages execution of project plans and tracks progress of activities
Identifies gaps, potential bottlenecks or delays, and challenges assumptions in areas of risk management and mitigation
Oversees risk management including critical path, risk assessment, scenario creation and analysis
Proposes options to close gaps and get projects back on schedule
Serves as lead Project Manager for project data
Communicate within and across Strategic Marketing leadership to maximize information sharing around progress, project reports , needs, inter-dependencies and accomplishments
Guides and manages preparation for project milestone reviews
Defines, measures and reports key performance indicators for assigned projects, enabling teams and functions to measure and improve quality, efficiency and effectiveness
Manages meetings to include setting agendas, organizing meeting time and meeting minutes
Communication and Change Management
Manage the dissemination of news and information about the project to all stakeholders
Anticipate and communicate the impact of change to the rest of the organization as needed
Serve as lead point person for questions and issues
Develop communications including presentations to support project reporting
Develop and present executive level reports for other program leaders as necessary
Develop collaborative working relationships at all levels
Bachelor's degree in business, finance, administration, or related field
Minimum 5 years related marketing project management experience
Desired: Healthcare marketing experience and / or advertising agency project management experience
Highly detail-oriented, motivated, self-directed with a propensity towards action and results
Excellent communication, presentation, influencing, and facilitative skills and the ability to work collaboratively across all levels of leadership to line staff
Experience leading cross-functional teams and the ability to manage multiple projects simultaneously
A critical thought leader, with superior planning, organizational, preparation, and analytical skills
Exhibits outstanding judgment and professionalism and high degree of intellectual curiosity, especially in the changes in healthcare
Familiarity with project management tools and software packages
Proficiency with Microsoft Word, Excel, Project, PowerPoint, and Visio
VUMC Recent Accomplishments:
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
The Leapfrog Group: grade "A" in Hospital Safety Score
National Institutes of Health: among the top 10 grant awardees for medical research in the US
Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
Nashville Business Journal: Middle Tennessee's healthiest employer
American Hospital Association: among the 100 "Most Wired" medical systems in the US
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.